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Scheduling and Managing Group Sessions
The Group Sessions feature in Vygo enables group chat admins to schedule and manage group sessions, inviting all participants within the chat. This feature is available for group chats with up to 30 participants but is not accessible for program-wide group chats and streamlines the process of organising group meetings, ensuring all participants are informed and have the opportunity to join or decline the session.
Why Use the Group Sessions Feature?
- Efficient Coordination: Simplifies the process of scheduling group meetings, saving time for both supporters and participants.
- Enhanced Engagement: Encourages active participation and engagement within the support ecosystem.
- Feedback Collection: Provides an opportunity for participants to give feedback after the session, enabling continuous improvement.
- Centralised Management: Keeps all session-related activities and communications within the Vygo platform, ensuring easy access and tracking.
How to Set Up Group Sessions
Follow these steps to set up a group session within a group chat in Vygo:
- Ensure Permissions:
Confirm that the supporter (mentor, buddy, success coach, etc.) has the necessary permissions to create a group chat.
- Create a Group Chat (if needed):
The supporter can create a new group chat with participants of their choice (up to 30 participants).
If a group chat already exists, this step can be skipped.
- Schedule the Group Session:
Select on ‘Create Group Session’ within the group chat interface.
- Enter Session Details:
Fill in all required details for the group session, including date, time, and any additional information.
Once the details are entered, the group session will be set up.
- Invite Participants:
All participants in the group chat will receive an invitation to the session.
Participants will have the option to accept or decline the invitation.
- Conduct the Session:
After the session is complete, attendees will be prompted to provide feedback.
