How to Add and Manage Resources (Including Tracking)

How to Add and Manage Resources (Including Tracking)

Administrators can use Program Resources to upload, organise, and monitor materials within a program. This guide covers how to add resources, manage visibility, and track engagement.

How to add a resource

1. Navigate to your program
2. Select the Resources tab
3. Click Add Resource
4. Choose one of the following options:
   • Upload a file (e.g. PDF, Word document, PowerPoint, image, spreadsheet)
   • Add a link (e.g. website, video, external content)
5. Enter a Title (required)
6. (Optional) Add a Description
7. Select visibility settings (see below)
8. Click Save

File uploads

• Files can be viewed directly within Vygo and downloaded by users
• Maximum file size limits may apply

Managing resources

Once added, resources can be managed directly within the Resources tab.

Set visibility

You can control who can access each resource:

• Supporter-only: Only visible to supporters and admins

Pin important resources

Pin resources to keep them at the top of the list, making them easier for users to find.

Organising resources

Resources are displayed in a list or tile view. Use clear titles to help users quickly identify important materials.

Tracking resource engagement

Vygo provides visibility into how users interact with resources.

What you can track

For each resource, admins can view:

• Number of views
• Number of downloads (for files)
• Which users have accessed the resource

How to view engagement

1. Go to the Resources tab in your program
2. Select a resource
3. Open the engagement panel to see user activity

You can click into individual users to view more details about their activity.

Where this data appears

Resource engagement data is also reflected in program insights, helping you understand how useful your materials are and how often they are being used.

Tips for managing resources

• Upload files directly where possible for a better in-platform experience
• Use clear, descriptive titles so users can easily find what they need
• Pin key resources to highlight important information
• Regularly review engagement to identify which resources are most valuable

By keeping your resources organised and monitoring engagement, you can ensure users have access to the most relevant and useful information.