Managing Attendees and Event Engagement

Vygo provides a range of tools to help hosts and admins manage attendees, track participation, and review engagement after an event.

Viewing attendees

Hosts and admins can view a list of users who have registered for an event.

From the attendee view, you can:

See who has registered
View attendee profiles
Review responses to registration questions
Search for specific attendees

Managing attendance

Attendance can be managed directly within the event.

Marking attendance

Hosts can manually mark attendees as:

Attended
No show

This is useful for both online and in-person events.

User attendance confirmation

If attendance has not been marked by the host, users may also be prompted to confirm whether they attended the event the next time they access the platform.

Exporting attendee data

Attendee information can be exported as a CSV file.

Exports may include:

Registered attendees
Attendance status
User roles
Registration responses
Feedback responses

This can be useful for reporting, follow-up communications, name tag creation, or deeper analysis outside the platform.

Viewing event feedback

After an event, hosts and admins can review feedback submitted by attendees.

Depending on the event setup, feedback may include:

Star ratings
Written comments
Responses to custom feedback questions

This information is displayed within the event to help evaluate engagement and identify areas for improvement.

Creating group chats

Hosts can create a group chat for event attendees directly from the event management area.

This can be used to:

Share updates before the event
Continue conversations after the event
Provide follow-up information or resources

Event dashboard

Admins can access an Events Dashboard to view and manage events across their programs.

The dashboard provides visibility into:

Upcoming and past events
Event hosts
Attendance numbers
Event status
Event duration

Admins can also quickly access or export event information from this dashboard.

Tips

Review attendance regularly to monitor engagement
Use feedback questions to gather insights from attendees
Export attendee data when additional reporting is needed
Create group chats to improve communication and follow-up

By using attendee management and engagement tools effectively, programs can better understand participation and improve future events.